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Administrative Assistant

Chicago, Illinois, United States

Job Summary

We are seeking an extremely competent Administrative Assistant in Chicago to support the office of the North American CEO/Global President with day-to-day administrative and operational duties, reporting to the Senior Executive Assistant. This is an onsite hybrid work model position. The ideal candidate is someone who is proactive, resourceful, highly organized, diligent, detail-oriented, efficient, and takes initiative. They will be unflappable and thrive in a high-intensity, fast-paced environment. Due to the nature of the work, the candidate must have meticulous attention to detail and be able and eager to juggle multiple responsibilities. They should also be curious and eager to learn about AI and tech-enabled solutions.

Responsibilities

• Support the NA CEO/Global President’s Executive Assistant with logistics, including:
• Assist with calendar management, including scheduling meetings and appointments
• Help coordinate travel arrangements and prepare detailed itineraries
• Handle expense reporting and reimbursements
• Maintain organized filing systems, both digital and physical
• Assist with event planning and coordination (e.g., team meetings, offsites, celebrations)
• Cover for the senior EA during absences or high-volume periods
• Collaborate with other administrative staff across departments to ensure seamless operations
• Uphold confidentiality and discretion in handling sensitive information
• Special projects as assigned
• Familiarity and a high level of comfort with Microsoft Office (especially PowerPoint)

Qualifications

Basic Qualifications:

• BA or BS degree
• At least 1-2 years of professional administrative experience in a fast paced, professional environment
• Available to be in office 3-4 days a week minimum
• Proficient in MS Office (Word and Excel) with strong PowerPoint skills and experience editing presentations
• Extreme attention to detail, ability to multi-task and juggle priorities
• Smart, self-starter, resourceful and ready to jump in
• Solution-oriented in a fast paced environment
• Excellent communications skills
• Experience in meeting coordination and event planning
• Experience working on multiple projects
• Client service experience a plus

The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:

• Medical
• Dental
• Vision
• 401k (with employer match)
• Tuition Reimbursement
• Juice Money – $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul
• MyDays – Flexible holiday schedules
• Short-Term Disability
• Paid Employee Family Leave
• Family Building Benefit

Salary range: $60,000 – $80,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status.

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